2013 - August 30, Activities Midway

From ATS Wiki

• Date: Friday, August 30, 2013
• Event Captains: Clare Zhang (cmzhangATmitDOTedu)
• Time: 2:30PM-4:30PM
• Location: Johnson Ice Rink

---

Contents 1 Description 2 Materials 3 Notes 4 Volunteer Signups!

Description

Introduce the Class of 2017 to ATS with some delicious shaved ice!

Materials

Budget: $80

Spent: CMart (~$43)

Food

• Took Inventory beforehand as to not overbuy
• Bought 3 cans condensed milk, 1 can already in inventory. (Used 3)
  • Accidentally bought evaporated milk instead of condensed milk first...
• Bought 7 cans of lychee (Used all)
• Bought 3 cans of fruit cocktail, 2 GIANT cans (Costco size) already in inventory (Used 3 small cans + 1 giant can)
• Bought 3 cans red bean paste (most used)
• Bought 5 cans of coconut jelly, maybe 2-3 already in inventory (Used all)
• Inventory had various cans of different aiyu jellies and a lot of grass jelly.

Other Stuff

• 250-300 bowls
• spoons
• 1 shaved ice machine - but get as many as possible
• extension cords, tape, paper towels, scissors
• google doc volunteer sign-up, banner, shaved ice sign

Notes

Logistics

• Poured condensed milk into squeeze bottle
• Cut jellies in pink bowl with plastic knives
• Large metal bowl for draining juice from cans
• Used scissors to cut lychees
• Everyone serving wore gloves
• Passed out ATS pins/buttons. People who joined the mailing list got the secret shaved ice button!

Other Notes

• Bowls with toppings got scattered everywhere. Definitely tape them down.
• Bring two trashbags for recycling and trash - cans pile up!
• Don't forget a can opener
• Line coolers of ice with trashbags - the cooler insides are a little gross.
  • Get ice from McCormick Penthouse machines
• In the future it would be better to open cans, drain, and cut everything before heading over to Midway
  • Use ziploc bags, etc to move everything over

Volunteer Signups!

---

Sent out doodle poll for shopping, prep, midway, and clean-up. Ended up bumming a ride on the Next REX van to C-Mart to buy toppings instead of taking the T. :D

At the midway: it's good to have 1 person opening cans, cutting jellies, and refilling topping bowls. 2-3 people serving shaved ice. 2-3 people in front of the table bringing in and talking to freshmen.

Make sure people who sign up on the doodle are committed. I was manning the entire table by myself at the beginning. (Thank you Antonio for taking pity and helping).