2013 - February 17, Lunar New Year Festival

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Contents

ATS Puzzle Hunt - Planning

  1. Create Puzzle Hunt
  2. Print out puzzle hunt

Event Captains

  • Logistics - Sumit Gogia (summit@mit.edu)
  • Noms - Norman Cao (normandy@mit.edu)
  • Decorations and Awesomeness - Staly Chin (stalyc@mit.edu)
  • Performances - Jackie Wu(jackiew@mit.edu)
  • Mini Mystery Hunt and sound coordinator - Victor Hung (vhung@mit.edu)

Logistics

Funding We got LEF funding - requires posting to the events page at least 2 weeks in advance

Room reservation

  • Stephanie filled out the event registration form (had to be signed)
  • Booked Lobdell last spring (could have been earlier)


Performances

Groups

  1. MITADT
  2. Syncopasian
  3. MITCE
  4. John Chow
  5. Brown Lion Dance
  6. Aiko (canceled because of the snow)

Equipment

  1. Usually pay Crossproducts $100 to rent equipment, but they have to be able to man it and they weren't available that weekend
  2. 2 speakers, 2 mics, mic stands, speaker stands from MIT A/V $125 (though actually didn't need to rent the $25 speakers because ACF had plenty)
  3. Mixer, more stands, a lot more mics, big box of cables from ACF (contacted Derek Wu)

Notes

  1. Start contacting performers at least a month in advance!
  2. Have someone there who knows how to set everything up for the sound system before the event starts
  3. Keep the person in charge of sound in the loop when it comes to performers and itinerary
  4. If groups need to have a certain placement of mics, maybe they should go first in setlist?? or at least remember mic placement if they need to be moved
  5. Considered getting speakers from Next, but had to have car to transport them to Lobdell

Food

  • Ordered $1260 + $75 tip worth of food from JoJo Taipei. 2x of each dish. Menu:
    • White + Fried Rice
    • Taiwanese Cold Noodle
    • Mapo tofu
    • General tsao chicken
    • Beef with onion and pepper
    • Ribs with salt and pepper
    • Shanghai napa
    • Fish fillet stirred fried with vegetable
  • Also cooked the following (~$360 total):
    • Vegetarian and Meat Dumplings
    • Luo Bo Gao (not many were eaten)
    • Scallion Pancakes
    • Nian Gao (with and without red bean paste)
    • Sugar Cookies
  • Because of the snow, there were two or three trays of food left (though people came and ate more and only one tray of stuff + one tray of rice was left at the end)

Decorations and Setup

Decorations

  • 50"x108" Red Tableclothes - Made Lobdell look SUPER fancy!
    • one could fit over 2 lobdell tables
    • was also used as lining for the sides of the banisters (look at historian photos for information)
  • Glass vases stuffed with lantern paper and put Pocky inside - overall an awesome table item
    • if this is done again, buy more than 6 bags of pocky, they ran out very quickly!
  • Chinese Zodiac Placemats
    • kept the tablecloths super clean (so we can use them... again!)
    • bought off webstaurantstore online, 1000 sheets for 20 dollars
  • Lanterns (used old ones)
    • strung three lines of lanterns across the banisters (see photos
    • WILL need better string, one of the lines snapped
  • Lunar New Year Year of the Snake Posters
    • placed in the center of the stage area, looked awesome, made by Pub Chairs Clare Zhang and Tian Mi
  • Red Envelopes
    • passed out to each person who came in and contained gold chocolate coins
    • could possibly put a cash surprise in one of them if funding allows

Setup Notes

  • Event started at 7pm, Setup at Lobdell started at 4pm
  • Food divided into two lines, one line went up the ramp immediately to the right of the entrance, the other up the steps. Pictures available.
  • Devoted space in the center (like NightMarket) for performances, may want chairs in front of it to encourage people to watch it from the front
  • Devoted space to exec and volunteer storage in the far corner next to the food lines
  • A handful of people occupied tables on the top balconies, but tables up there are decorated for consistency's sake
  • Dessert deployed to make time for vocal setup in the second half

Attendance & Ticket Sales

89 ticket holders + 38 performers + 26 volunteers + 13 exec + 6ish electric chairs + miscellaneous stragglers = 180 :D

At one point, the number of ticket holders was exceeded by the number of performers and volunteers ><. Remember that pastry sales are to sell tickets! (Stata is good for pastry sales but not for ticket sales...)

Notes

General Notes