Activities Fair

From ATS Wiki

Contents 1 Event Links 2 Event Description 3 Shopping List 4 Logistics Checklist 5 Notes

Event Links

• 2013 - Activities Fair
• 2011 - Activities Fair
• 2010 - Activities Fair

Event Description

Activities midway is where ATS serves shaved ice to lots of eager prefrosh and try to get them to come to MIT and join ATS. :D

Shopping List

2011

• Everything was bought at Cmart
• 9 cans of fruit (2 cans left)
• 4 cans Lychee (0 cans left)
• 7 cans condensed milk (5 cans left)
• 7 cans red bean paste (5 cans left)
• 6 cans grass jelly (3 cans left)
• 6 cans aiyu jelly (3 cans left)
• 5 cans coconut jelly (1 can left)

Total cost ~70 dollars Also, zip car rental for shopping was around 16 dollars (not necessary)

Don't forget to check if there are enough utensils (bowls and spoons!)

I feel like less people passed through this year so I would buy less than what I bought but still at least 1 can more than what was used.

Logistics Checklist

2011

• Register for a booth for the activities midway when ASA sends out the email. Make sure that there will be power strips or places to plug in our shaved ice machines
• On day of, go to walker and grab the wooden stands as well as the 'ATS' sign and the 'Shaved Ice' sign.
• Make sure to ask pub chairs ahead of time to print out fliers so we could hand them out at this event.
• Bring all necessary ingredients, a cooler of ice, the shaved ice machines, utensils/bowls/napkins (including plastic knives to cut the jellies), and can openers!
• Keep the spoons away from the prefrosh so you can hand out a flier when you hand them a spoon. Muahahaha.
• Try and have at least 5 people at booth at all times (2 shouting/handing out fliers/holding spoons back, 2 making shaved ice and also refilling, 2 serving toppings.)
• We could bring a computer with a powerpoint slide, but there really isn't too much room for it...plus we always end up being near booths that are loud anyways D: (Unless we can outloud them XD)

Notes

2010 Recap:

1. start earlier so to have buffer time to deal with some technical/unexpected problems 2. organize more DETAILS of jobs/tasks for volunteers

shaved ice:

• • we SERVE. people get the shave ice until all of toppings are added.
  • BOBA poster and spoon sent at the same time
  • job, tasks:

A) 2+ ppl | shouting out/ inviting ppl

B) 1-2 ppl | shaving ice

C) 1-2 ppl | serving

D) 2(+) ppl | refilling (back)

E) 1-2 ppl | giving out spoons/ advertising

• • refill: please cut the jelly efficiently/thoroughly. don't just give the opened can to the person serving at the desk
  • location

____(A)____________________(E)____

_______[______booth_____]________

___________(B)_______(C)___________

________________(D)______________